notion

Notion

Use this skill for Notion workspace knowledge management. It has two modes:

• capture: turn current conversation content, decisions, FAQs, meeting notes, or process knowledge into a Notion page or database record.
• internal_research: search, read, and synthesize multiple Notion pages into a sourced internal brief, report, comparison, or investigation.

When To Use

• The user asks to save, archive, document, or turn current context into a Notion page, wiki entry, FAQ, decision record, meeting summary, or database item.
• The user asks to search Notion, check internal docs, compare Notion pages, summarize internal materials, or produce a report from Notion workspace content.
• The user needs the result to be discoverable through titles, tags, source links, related pages, indexes, hubs, or database properties.

Do not use for:

• Public web research unless external sources are explicitly requested as a separately labeled supplement.
• Local file/folder organization, Obsidian vault edits, bibliography cleanup, or standalone writing polish.
• Reading or writing Notion content without user authorization or a clear permission boundary.
• Writing sensitive content into a shared workspace before confirming target location and visible audience.

How To Call

1. Choose the mode.

• Use capture when the source is the current conversation, user-provided notes, a decision, a meeting, a FAQ, or a process explanation.
• Use internal_research when the source is existing Notion pages and the user wants search, comparison, synthesis, or sourced findings.

1. Check permissions and destination.

• Confirm that a Notion connector or equivalent tool is available before claiming that content was read or saved.
• For writing, confirm the target page, database, teamspace, hub, or parent page when it is not obvious.
• For sensitive, personal, customer, legal, financial, HR, or internal-strategy content, confirm visible audience before writing.

1. Avoid duplicates.

• Search for related pages or database items before creating a new page when a connector is available.
• Prefer updating an existing relevant page when the new content clearly belongs there.
• If duplicate risk is unclear, show candidate destinations and ask the user to choose.

1. Execute the selected mode.

• For capture, follow references/capture.md.
• For internal research, follow references/internal-research.md.
• For page/report structures and failure formats, use references/output-templates.md.

1. Return a concise handoff.

• State whether the content was created, updated, prepared for copy/paste, or blocked.
• Include the page title, destination, URL if available, source pages used, tags/properties, warnings, and any user confirmation still needed.

Default Output

When write access is available and the user has confirmed the destination:

# Notion Knowledge Result

## Status
- Action:
- Page title:
- Destination:
- URL:

## Content Summary
- ...

## Source / Discovery
- Source pages:
- Related pages:
- Tags / properties:

## Warnings
- ...

When write access is unavailable or confirmation is missing:

# Prepared Notion Content

## Status
- Action: pending confirmation / connector unavailable
- Missing:

## Suggested Destination
- ...

## Ready-To-Paste Content
...

External Dependencies

• A Notion connector or equivalent tool is required for searching, reading, creating, or updating Notion pages/databases.
• User authorization is required and only authorized workspace content may be read or written.
• A target page or database is required for write operations unless the user explicitly asks only for copy-ready content.

Limits And Known Issues

• If no Notion connector is available, prepare the content and explain that it has not been saved.
• Notion search can miss pages because of permissions, title mismatch, old content, or nested structure.
• Page last-edited time does not prove the facts are current.
• Internal pages may contain drafts, stale decisions, or individual opinions; label confidence and cite source pages.
• Do not claim a page was created, updated, indexed, or linked unless that action actually succeeded.